Inventory Approvals & Permissions
Larger stores often want a second set of eyes on inventory actions that move money or stock. Fuze Store offers two controls for this: manager approval for high-value actions and location-scoped permissions that limit which locations a staff member can work in.
Manager approval requires the Staff Operations add-on in addition to Inventory Management. If Staff Operations is off, inventory works without any approval step — nothing is blocked.
Manager Approval (Segregation of Duties)
When Staff Operations is active, you can require a manager to approve two sensitive inventory actions:
| Action | When Approval Applies |
|---|---|
| Placing a purchase order | When the order total is at or above your configured threshold. |
| Adjusting stock | When the adjustment quantity is at or above your configured threshold. |
How an Approval Works
A staff member starts the action
A cashier or clerk places a large purchase order or makes a stock adjustment.
The system asks for approval
If the action is over the threshold and the staff member can't authorize it themselves, Fuze Store pauses the action and prompts for a manager's PIN.
A manager approves in place
A manager enters their PIN on the same screen — the staff member never has to log out. The action then completes automatically.
Owners and managers can authorize these actions themselves. A clerk with only inventory edit access needs a manager's approval. For purchase-order placing, you can require that the approver is a different person than the one who created the order.
Configuring Thresholds
Approval thresholds and which actions require sign-off are set per store. By default, both placing a purchase order and adjusting stock require manager approval, and placing a purchase order additionally requires that the approver is a different person than the one who created it. You can set a quantity threshold so only stock adjustments above it need sign-off. Adjust these to match how much you trust your front-line staff.
Location-Scoped Permissions
If you run more than one location, you can limit a staff member to the locations they actually work in. Once a staff member is assigned to specific locations, they can only receive purchase orders, ship or receive transfers, or adjust stock at those locations.
| Situation | Behavior |
|---|---|
| Staff member has no assignments | Unrestricted — they can work at any location. |
| Single-location store | No restriction applies — there is nothing to scope. |
| Owner | Always unrestricted, regardless of assignments. |
| Staff assigned to specific locations | Limited to those locations only. Acting elsewhere is blocked. |
This keeps a clerk at your downtown branch from accidentally — or intentionally — adjusting stock at your warehouse.