Purchase Orders

Add-on required. This feature requires the Inventory Management add-on to be active on your store. View add-ons

A purchase order (PO) is a record of stock you are ordering from a supplier. You create a draft, place it with the supplier, and then receive the items into a location when they arrive. Receiving a PO updates your stock levels and recalculates each product's average cost.

The Purchase Orders screen in Fuze Store, listing purchase orders with their supplier, location, status, and total — The Purchase Orders list

The Purchase Order Lifecycle

Status	What It Means
Draft	The order is being prepared. You can still edit items and quantities.
Ordered	The order has been placed with the supplier (after you tap Place). It is now awaiting delivery.
Partially Received	Some — but not all — of the ordered items have arrived.
Received	All items have arrived and stock has been updated.
Cancelled	The order was cancelled before completion.

Creating a Purchase Order

Open Purchase Orders

Go to Inventory → Purchase Orders and tap New Purchase Order.

The New Purchase Order button on the Purchase Orders screen — New Purchase Order

Choose a destination location

Select the location that will receive the stock — this is required before you can save.

Choose a supplier

Pick the supplier from the supplier picker. The supplier's name and email fill in automatically. If you haven't added the supplier yet, create it first under Inventory → Suppliers.

The Select supplier picker dialog on the New Purchase Order form, listing saved suppliers — Choosing a saved supplier

Add items

Add each product you are ordering. For every line, set the unit cost (shown in your store currency) and the quantity using the stepper.

The New Purchase Order form with Main Storage selected, a supplier auto-filled from the picker, and a product, unit cost, and quantity added as a line item — A filled-in purchase order, ready to save

Save the draft

Review the order total and save. The PO is created in Draft status.

A newly-saved purchase order detail screen showing Draft status and a Place Order action — A saved purchase order, in Draft status

Placing the Order

When the draft is ready, open it and tap Place Order, then confirm. This marks the order as sent to the supplier and locks the items so quantities stay accurate while you wait for delivery.

A purchase order detail screen after confirming Place Order, now showing Ordered status — A purchase order after being placed, in Ordered status

If your store uses manager approval for purchasing, placing a large order may require a manager's PIN approval before it is sent. See Approvals & Permissions.

Receiving Stock

When the delivery arrives, receive the order to update your stock.

Open the ordered purchase order

Find the order in the Purchase Orders list (status Ordered) and open it.

Tap Receive

The receive form lists every outstanding line with the quantity still expected.

Confirm or adjust quantities

Each line defaults to the full outstanding quantity. If only part of the order arrived, lower the received quantity for that line — this is a partial receive.

Confirm

Stock increases at the destination location and each product's weighted average cost is recalculated from the unit costs on the order.

A completed purchase order detail screen showing Received status, its items, and totals — A completed purchase order, in Received status

If you received only part of the order, the PO moves to Partially Received. Receive the rest later when it arrives.

Cancelling an Order

You can cancel a Draft or Ordered purchase order that is no longer needed. Cancelling does not change stock — it only closes the order. A received order cannot be cancelled.