# How to Manage a Staff Schedule
> Source: https://development.fuze-store.com/docs/store/staff/managing-staff-schedule

# How to Manage a Staff Schedule

Setting up staff schedules is what makes the appointment booking system work. The schedule tells Fuze Store who can take a booking, on which days, and during which hours.

![The Staff Schedule management screen in the Fuze Store app showing a weekly calendar grid with shift assignments for each staff member](/docs/store/staff/manage-schedule-form.png)

> **Heads up**: Staff schedules require the **Events (Advanced)** feature on your subscription, and the staff member managing schedules must have the **Event Modify** permission.

## Set the Weekly Schedule

The weekly schedule is the recurring pattern Mon-Sun. Use it for the staff member's normal working week.

1. Open the **sidebar menu** and select **Staff**.
2. Tap a staff member to open their profile.
3. Open the **Schedules** tab.
4. In the **Weekly Schedule** card, set the **Start** and **End** time for each day they work.
5. To mark a day off, leave it as **Unavailable**.
6. Optional: tap **Copy to weekdays** after setting Monday's hours to copy them to Tue–Fri.
7. Tap **Save**.

Saved hours apply to every future week until you change them.

## Add a One-Off Override

Use overrides for shift swaps, holidays, sick days, or special hours that don't fit the weekly pattern.

1. From the same **Schedules** screen, scroll to the **Override Calendar**.
2. Tap the date you want to change.
3. Either:
   - Mark the staff member as **Unavailable** for that day, or
   - Enter a different **Start** and **End** time for that day.
4. Optional: add a **Reason** (e.g. "Sick", "Trade with Sam", "Holiday hours").
5. Tap **Save**.

Overrides win over the weekly schedule for that exact date. The day's dot on the calendar tells you an override exists.

## How Schedules Drive Booking

When a cashier creates an appointment:

- The staff picker disables anyone who is **off schedule** for the chosen day.
- The picker disables anyone with a **conflict** (an existing booking that overlaps the chosen time, including the service's buffer before/after).
- If a staff member has **no weekly row and no override** for the day, they are treated as **unavailable**. Always set up at least one weekly row.

For more on what cashiers see in the picker, read [Booking Staff Availability](/docs/store/pos/event/booking-staff-availability).

## Tips

- Set up the weekly schedule first. Use overrides only for one-off changes.
- Removing a weekly row is the same as marking the day **Unavailable** — both stop bookings on that day.
- Update overrides as soon as plans change so your schedule stays accurate.
- If two booking conflicts are saved at the same time, only the first wins. Refresh and try again.

## Related Guides

- [Booking Staff Availability](/docs/store/pos/event/booking-staff-availability)
- [Creating an Event](/docs/store/pos/event/creating-an-event)
- [Assigning a Role](/docs/store/staff/assigning-role)
- [Roles and Permissions Overview](/docs/store/roles-and-permission/overview)