# Purchase Orders
> Source: https://development.fuze-store.com/docs/store/inventory/purchase-orders

# Purchase Orders

A purchase order (PO) is a record of stock you are ordering from a supplier. You create a draft, place it with the supplier, and then receive the items into a location when they arrive. Receiving a PO updates your stock levels and recalculates each product's average cost.

## The Purchase Order Lifecycle

| Status | What It Means |
| --- | --- |
| **Draft** | The order is being prepared. You can still edit items and quantities. |
| **Placed** | The order has been sent to the supplier. It is now awaiting delivery. |
| **Partially Received** | Some — but not all — of the ordered items have arrived. |
| **Received** | All items have arrived and stock has been updated. |
| **Cancelled** | The order was cancelled before completion. |

## Creating a Purchase Order

Go to **Inventory → Purchase Orders** and tap **New Purchase Order**.

Pick the supplier from the **supplier picker**. The supplier's name and email fill in automatically. If you haven't added the supplier yet, create it first under **Inventory → Suppliers**.

Select the location that will receive the stock.

Add each product you are ordering. For every line, set the **unit cost** (shown in your store currency) and the **quantity** using the stepper.

Review the order total and save. The PO is created in **Draft** status.

## Placing the Order

When the draft is ready, open it and tap **Place**. This marks the order as sent to the supplier and locks the items so quantities stay accurate while you wait for delivery.

If your store uses **manager approval** for purchasing, placing a large order may require a manager's PIN approval before it is sent. See [Approvals & Permissions](/docs/store/inventory/approvals-and-permissions).

## Receiving Stock

When the delivery arrives, receive the order to update your stock.

Find the order in the Purchase Orders list and open it.

The receive form lists every outstanding line with the quantity still expected.

Each line defaults to the full outstanding quantity. If only part of the order arrived, lower the received quantity for that line — this is a **partial receive**.

Stock increases at the destination location and each product's **weighted average cost** is recalculated from the unit costs on the order.

If you received only part of the order, the PO moves to **Partially Received**. Receive the rest later when it arrives.

## Cancelling an Order

You can cancel a Draft or Placed order that is no longer needed. Cancelling does not change stock — it only closes the order. A received order cannot be cancelled.

## Related Guides

- [Suppliers](/docs/store/inventory/suppliers)
- [Stock Tracking](/docs/store/inventory/stock-tracking)
- [Low-Stock Alerts & Auto-Reorder](/docs/store/inventory/low-stock-and-reorder)
- [Approvals & Permissions](/docs/store/inventory/approvals-and-permissions)
- [Inventory Overview](/docs/store/inventory/overview)